User Guide

AirLock – managed data export and sharing

The “AirLock” feature provides an enhanced level of security for the download of files and/or data tables to a user’s local computer. To maintain the security of data in a workspace, users must submit a request to download one or more files or data tables. Such requests are managed by users with workspace administrative privileges.

 

Submitting a download request

workspaces tools, grabbed on 24.01.17, using XAP version 1.19.1 2740-8759a, from https://edcvaatest04.aridhiatest.net/#/workspaces/1150/summary Users can request to download datasets and files. To submit a request to download a file or multiple files, navigate to Summary tab and select Request a Download found in the Tools menu. You can also select individual file in Files tab, and click Request to download.

request download, grabbed on 24.01.17, using XAP version 1.19.1 2740-8759a, from https://edcvaatest04.aridhiatest.net/#/workspaces/1150/summary Users are required to supply a comment describing the reason for the request, and select Files.

Then, select one or multiple files to download and click Attach Files. attach files, grabbed on 24.01.17, using XAP version 1.19.1 2740-8759a, from https://edcvaatest04.aridhiatest.net/#/workspaces/1150/summary Likewise, users can request to download datasets by selecting the Dataset option in the menu. Similarly, select the datasets you want to export and confirm by pressing Attach Datasets. Datasets will be exported as .CSV files.

You will see a list of selected files and datasets appear in the dialog. You can remove unwanted objects here by clicking Remove.

When you click on Submit Request your request to download will be published. You will see the request appear in the activity stream with the download requested, grabbed on 24.01.17, using XAP version 1.19.1 2740-8759a, from https://edcvaatest04.aridhiatest.net/#/workspaces/1150/summary status. You can also filter the activity stream to view requests which are awaiting authorisation.

Other users can leave comments on your request. At this stage, workspace Administrators will be notified about your request and can accept or refuse your request.

download requested, grabbed on 24.01.17, using XAP version 1.19.1 2740-8759a, from https://edcvaatest04.aridhiatest.net/#/workspaces/1150/summary

 

Downloading approved files

Once your request is approved by an Administrator, the status of your request will change to download ready, grabbed on 24.01.17, using XAP version 1.19.1 2740-8759a, from https://edcvaatest04.aridhiatest.net/#. Click on Download, this will download all approved files wrapped in a ZIP file.

download ready summary, grabbed on 24.01.17, using XAP version 1.19.1 2740-8759a, from https://edcvaatest04.aridhiatest.net/#

 

Authorising and rejecting download requests

Administrators have the ability to either approve or reject download requests. Administrators receive a notification each time a user submits a request to download, with all notifications available for review in the top navigation bar.
notifications, grabbed on 23.01.17, using XAP version 1.19.1 2740-8759a, from https://edcvaatest04.aridhiatest.net/#notifications

As well as seeing all notifications here, Administrators can filter their notifications to show those requests awaiting authorisation.
summary filter, grabbed on 24.01.17, using XAP version 1.19.1 2740-8759a, from https://edcvaatest04.aridhiatest.net/#/workspaces/1150/summary

To approve the request, click Approve. This will change status of the request to download ready, grabbed on 24.01.17, using XAP version 1.19.1 2740-8759a, from https://edcvaatest04.aridhiatest.net/# and will allow users to download the requested files.

 

Rejecting download requests

To reject the request, simply click Reject. This will change status of the request to download rejected, grabbed on 24.01.17, using XAP version 1.19.1 2740-8759a, from https://edcvaatest04.aridhiatest.net/#/workspaces/1150/summary and users won’t be able to download the requested files.

You can also add a comment to provide more details about your decision to approve/reject download requests. Administrators can also reject the request even after it was approved. This will also change status of the request to download rejected, grabbed on 24.01.17, using XAP version 1.19.1 2740-8759a, from https://edcvaatest04.aridhiatest.net/#/workspaces/1150/summary will remove link to download files.

 

To contact support, send an email to the Aridhia service desk: servicedesk@aridhia.com.