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Job Vacancy

Operations Support

If you are an organised and enthusiastic Operations Support looking for career development opportunities in a fast paced and dynamic environment, then this could be the role for you!

As a key member of the Business Operations team, you will provide administrative support across a wide range of functions at Aridhia. Including supporting recruitment administration as we continue to grow and build the team.

This role requires an Operations Support who is self-motivated and has a flexible approach to work.


What you’ll be doing

  • Monitor administration inboxes and respond to or escalate support queries as required
  • Provide ad hoc and general administrative support within the business operations team
  • Provide additional administrative support to the Directors and/or other teams as and when required
  • Schedule travel arrangements and liaise with delivery couriers
  • Assist the business operations team with arranging team meetings in temporary office spaces and hot desk facilities
  • Assist the finance team with finance related administration
  • Support organisation with any internal or external social events
  • Transfer any calls coming to a main office number appropriately and take and pass on messages as required
  • Maintain up to date seating plan, Organisation Charts and help to co-ordinate any potential office moves
  • Assist the business operations team in managing relationships with suppliers and service providers in relation to office equipment & facilities e.g. furniture, maintenance requests, cleaning, etc.
  • Assist the business operations team with administration relating to Health & Safety arrangements for offices, and act as Fire Warden for any future office
  • HR record keeping and systems administration
  • Support recruitment administration services within the team – advertising, acknowledgement of applications, candidate communications, interview coordination and diary management, initial screening of candidate CV’s
  • Schedule onboarding, referencing, pre-employment checks, induction process coordination and preparing new start packs
  • Support leaver processes and coordination

Working Hours

  • Monday to Friday
  • Start time: between 08:00 and 10:00
  • Finish time: between 16:00 and 18:30

What you’ll bring

Essential

  • Experience of using Microsoft Office, in particular MS Excel, SharePoint and MS Teams
  • Previous administration experience
  • Excellent prioritisation and time management skills
  • Discretion and an awareness and understanding of strict confidentiality requirements
  • Excellent organisational skills and attention to detail
  • Professional can-do attitude and willingness to get involved in varied tasks
  • Friendly, confident demeanour, with ability to interact effectively at all levels within the organisation
  • Ensure excellent professional representation of the company at all times, both internally and externally
  • Motivated & flexible approach to work, with ability to balance priorities with minimised supervision
  • Responsive and calm under pressure, capable of balancing multiple tasks and prioritising effectively
  • Good communicator both in terms of tone and language used
  • Solution-focused and flags potential problems or concerns promptly with HR Manager

Desirable Qualifications/Skills

  • Event co-ordination (interest in)
  • Recruitment administration experience would be beneficial
  • Previous experience in a similar environment, working to high professional standards

How to apply.

We also welcome direct speculative applications and enquiries, so if you don’t see an exact fit in our current vacancies, but feel that you have valuable experience to offer, please send a CV and covering letter to recruitment@aridhia.com. You must be able to demonstrate talent in a relevant area, be forward thinking, flexible, proactive and committed to achieving our goals.


We only work with a small number of recruitment agencies on our Preferred Supplier List (PSL) and will not consider any CVs from other agencies, nor will we pay fees to an agency which has not signed up to our standard terms.


Please note all successful candidates will be required to achieve a Basic Disclosure Scotland Certificate.

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    Joy Mamplekou

    Joy joined Aridhia in August 2021 in a Business Operations Support role. She studied English and then Law, but after obtaining a MSc in Human Resource Management, a career in HR was deemed as the best fit. She takes part in Aridhia’s recruitment and onboarding processes, while providing administrative support across all teams. In her spare time, she loves playing board/video games and travelling.